Settle with owners — without Excel
Anyone who manages apartments for owners knows the end of the month: reconciling spreadsheets, calculating commissions, adding cancellations — and then the owners’ questions arrive. apartmentsite settles every booking automatically and documents every payout. You stand there with numbers the system can back up, booking by booking.
Commissions calculated automatically
You enter your agreement once; from then on, the system calculates along with every booking: the owner’s share, your commission, done. No formulas that break when the spreadsheet gets copied.
Monthly or per booking
Some owners want a monthly statement, others prefer to see every booking individually. You choose the rhythm — the system produces the statement at the pace you want.
Cancellations corrected cleanly
If a guest cancels after the statement, the amount does not vanish into a footnote. The system creates the correction, and the next statement is right again — transparent for both sides.
A complete payout history
Every payout to every owner stays on record. When an owner asks three months later how a sum was made up, you open the history — instead of digging through old Excel versions.
Set it up once, and the settlement runs along with every booking.
- 01
Enter owners and terms
You create the owners, assign their apartments to them and enter the agreed commission and statement rhythm.
- 02
Bookings flow in automatically
Every booking — and every cancellation — is assigned to the right owner and calculated through. You add nothing by hand.
- 03
Generate the statement and pay out
On the due date, the statement is ready. You pay out, and the transaction goes into the payout history.
FAQ
- How many apartments and owners is this suited to?
- From the very first managed apartment. The price depends on the number of apartments — the calculator on the pricing page shows your total. The feature pays off especially as portfolios grow: every new owner is an entry in the system, not yet another spreadsheet you have to maintain.
- What happens with a cancellation after the statement?
- The system creates a correction that flows into the next statement. The owner sees exactly which booking was cancelled and how the amount changes. So you never have to explain anything by email or rebuild spreadsheets retroactively — the numbers stay transparent for both sides.
- Can I back up every number to my owners?
- Yes — that is the heart of the feature. Every statement lists the underlying bookings; every payout is in the history. Anyone managing someone else’s property has to be able to account for it; with the documented history, you answer queries in minutes instead of evenings.
- Does this also work with several companies?
- Yes. If your apartments are spread across several companies, you run them all in one account — each with its own master data, invoices and VAT settlement. Owner statements run per apartment through the company responsible. Details on the “Several companies under one roof” page.
See in the clickable demo what an owner statement looks like — no registration, no Excel.